Hoopla is Hiring

Hoopla Marketing, Events, & Public Relations is a full-service marketing, public relations, and special event production company that has been in operation in the Philadelphia region for more than a decade.

From city-wide festivals to large-scale non-profit events to corporate bashes, the Hoopla Team manages production, strategy, promotion, and day- of logistics events and marketing campaigns throughout the Greater Philadelphia Region. In addition, our expertise in media relations translates to successful campaigns utilizing a bit of Hoopla, so to speak.

We are seeking a Project Coordinator to join our team and support both the Director of Event Management and the Principal & Marketing Director. The ideal candidate will have a background in project management, event coordination, marketing and social media experience, as well as administrative abilities such as scheduling meetings, set-up zoom conference calls and taking minutes. Strong communication skills and ability to work within a fast-paced team environment are a must.

 Event Coordination:

• Project management - assist with keeping team organized, managing systems and / or event management programs and processes such as but not limited to: Canva, Google Workspace/Drive, EventHub, PayPal, Stripe, Square, Jot Form, Ticket Leap, Eventbrite, Microsoft Office.
• Set up meetings with clients in person and virtual. 
• Prepare Meeting Agendas for client meetings as needed and send out post-meeting notes.
• Assist with vendor communications for all events.
• Vendor outreach – Recruiting and managing event participants.
  (Food trucks and booths at client festivals).
• Secure festival entertainment such as musicians, dancers, and / or any entertainment specific to that event.
• Act as liaison with festival vendors and sponsors.
• Assist with ordering promotional items for all events.
• Assist Director of Event Management with permit applications & work with City of Philadelphia/City Services Departments.
• Assist with event documents; specifically, the event contact list, site maps and Run of Show (ROS).

• Experience managing various ticketing and vendor platforms. 
• Familiarity with social media marketing and partnerships.
• Graphic design skills are a plus. 

• Competitive salary and benefits package.
• A collaborative and supportive work environment.
• Paid holidays.
• The ability to work-from-home.
• Paid vacation and comp time.

• Families Behind the Badge Children’s Foundation's The Ben to The Shore Bike Tour
• Northern Liberties Arts & Commerce Alliance - 2nd Street Festival and Night Market Series
• Japan America Society of Greater Philadelphia - Cherry Blossom Festival
• Midtown Village Merchants Association - Midtown Village Fall Festival
• The TUN tm Legacy Foundation's The TUN tm Block Party in Old City
• MarketPlace PHL - Runway PHL Fashion Show & Photo Shoots
• Colon Cancer Coalition -Philadelphia Chapter Runway for a Cure & Booty Ball
• Sandy Rollman Ovarian Cancer Foundation Sandy Sprint 5K Run & Walk
• Lloyd’s America, Inc. – Lloyd’s Lounge at RIMS Conferences
• Kensington Senior Living
• The Vendemmia Foundation – Vendemmia Wine Festival

Our skills and expertise in the media translate to successful campaigns utilizing a bit of Hoopla, so to speak.